The law requires that every five years, new Personal Identifiers are collected for absent voters. This is the security information provided by absent voters to prevent fraudulent practices relating to postal voting.
This exercise is usually undertaken in January and February each year. However, because of the late annual canvass in 2013, legislation has been made that states the Absent Vote Identifier Refresh must be undertaken in August this year.
If you have had a postal, proxy or postal-proxy vote for five years or more on 31 January 2014, by law, we will have to send you another form so that you can provide us with your latest signature.
Initial Letters will be sent out on 13 August 2013 to all electors whose postal vote will be five years old on 31 January 2014. If we don't receive a reply, a reminder form will be sent after three weeks (on 3 September) and if after six weeks (23 September) a response has still not been received, a letter will be sent confirming the cancellation of the postal vote. This letter will include a fresh application form for the voter to reapply if necessary.
So if you happen to be on holiday when the first letter arrives you will have an opportunity to respond or reapply later.